Rates for PFP Reimbursement of Travel and Meals

Prudent planning for travel applies to both federal employees and non-public servants. Travel is to be avoided where cost efficient alternatives are appropriate and available. Virtual presence, teleconference, videoconference and other remote meeting solutions should be considered. The most economical means is to be selected given the nature of the trip when booking transportation, accommodations and meeting facilities.

Use the following rates and provide the necessary supporting documentation to ensure your claim is in accordance with the federal travel directive.

Rates for PFP Reimbursement of Travel and Meals

Expense Type	Maximum based on National Joint Council Travel Directive in effect when agreement was issued	Supporting documentation for Claim
Accommodation
Commercial accommodation	standard room i.e. not a premium room up to $200/night	Receipt showing dates and room type
Private non-commercial	$50/night	No receipt required Specify the traveler and the number of nights
Meals and Incidentals
Meals and Incidentals, including tip and taxes rates in effect starting 1 October 2021	maximum per person in Canadian dollars   Canada Yukon NWT Nunavut Breakfast  21.35 22.90 24.80 28.25 Lunch  21.60 21.60 21.60 21.60 Dinner 53.00 60.65 64.35 91.35 Incidentals  17.30 17.30 17.30 17.30 Max daily total  113.25 121.90 136.50 171.20	No receipts required. Simply specify the number of people, meals and days.
Transportation
Air Travel	Lowest available economy class airfare	Receipt showing date, rate and amount paid
Rental Car	Mid size or smaller. Larger vehicles may be reimbursed if deemed reasonable and supported by rationale explaining why a different model is required.	Receipt showing date, rate and amount paid
Private vehicle rates in effect starting 1 January 2022	Rates payable in cents per kilometre (taxes included) Province/Territory Cents/km Alberta 51.5 British Columbia 53.5 Manitoba 51.5 New Brunswick 54.5 Newfoundland and Labrador 57.5 Northwest Territories 62.0 Nova Scotia 55.0 Nunavut 57.0 Ontario 57.5 Prince Edward Island 53.0 Quebec 55.0 Saskatchewan 50.5 Yukon 60.0	Determine applicable rate and provide distance travelled in kilometers to and from destination e.g. google map
Rail Travel	The lowest available fare appropriate to particular itineraries.	Receipt showing date, rate and amount paid
Taxis, shuttles and local transportation services for short local trips	Actual expenses, including gratuities, shall be reimbursed.	Receipt showing date and amount paid
Other mandatory transportation service charges and fees	Actual expenses shall be reimbursed e.g. docking fees, road/bridge tolls, ferries and other transportation service charges/fees.	Receipt showing date and amount paid
Other modes of transportation not normally used on roadways e.g. snowmobile	See private vehicle rates above	Provide distance travelled in kilometers to and from destination e.g. google map